Logistics & Inventory Coordinator – Europa Recruitment – Leiden

  • Leiden

Europa Recruitment

Location: European Headquarters, Alphen aan den Rijn, Netherlands

About Us: We are a dynamic and rapidly growing company with our European headquarters based in the picturesque town of Alphen aan den Rijn, Netherlands. Our commitment to excellence and innovation has positioned us as a leader in our industry.

The Role

Key Responsibilities:

Container Inbound Planning and Coordination:

  • Coordinate container inbound planning with 3PL and freight forwarders.
  • Align inbound priorities with our planning and schedule accordingly with 3PLs and freight forwarders, acting as the first point of contact.
  • Ensure incoming containers are received in the 3PL and booked into inventory as per the agreed SLA.
  • Inform internal customer service and planning departments about planned inbound schedules.
  • Investigate shortage and over-deliveries.
  • Keep records, analyze, and report on actual transit times between origin and destination.

Inventory Management:

  • Manage stock levels of all products (finished goods/consumables).
  • Reconcile inventory between our client and the 3PL on a weekly/monthly basis.
  • Conduct scheduled meetings with the 3PL on inventory positions and resolve discrepancies.
  • Report inventory accuracy and differences to the line manager.
  • Regularly report and analyze stock levels.
  • Coordinate stock transfers to and from other European subsidiaries.
  • Review pallet stock holding to ensure consolidated pallets and minimal pallet counts.

Value Added Services (VAS) Coordination:

  • Coordinate VAS and rework projects at our 3PLs (such as labelling, packaging, and assembly).
  • Provide clear instructions and ensure VAS activities are completed accurately and on schedule.
  • Collaborate with internal teams to meet specific customer requirements.
  • Ensure the availability of consumables to support VAS and rework projects.

Logistics Administrative Support:

  • Analyze and handle transport and warehouse claims registered by our customers or internal customer service.
  • Review and analyze 3PL invoices.
  • Prepare and process shipping documents, invoices, and other related paperwork (customs clearance procedures for import/export).
  • Assist with the coordination of transportation and delivery schedules.
  • Continuously seek ways to improve logistics processes.
  • Perform various ad-hoc tasks, projects, reports, and other operational/administrative duties as needed.

Ideal Profile

Required Qualifications and Skills:

  • Proven experience with 3PL/4PL warehousing.
  • Knowledge of import, inventory management, and logistics (including administration).
  • Diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
  • Experience with international freight and customs clearance (import and export).
  • Proficiency in ERP systems (SAP and/or Microsoft Dynamics 365).
  • Knowledge of transportation regulations, customs procedures, and supply chain management practices.
  • Advanced Excel skills are essential.
  • Excellent communication and interpersonal abilities.
  • Self-starter and team player with self-confidence, assertiveness, and personal motivation.
  • Detail-oriented with a high degree of accuracy.
  • Problem solver with analytical thinking.
  • Confident in challenging and investigating issues.

What’s on Offer?

  • Work alongside & learn from best in class talent top global brands
  • Join a market leader within FMCG
  • Opportunity within a company with a solid track record of performance

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